Having separate point solutions for various information governance needs inevitably impedes the scalability and functionality of the business. This was the case for one agricultural lending group.

Headquartered in the US, this large bank operates across the world with customers including millions of individual consumers, small banks, prominent multinational corporations, and government institutions. Having thousands of employees in regions worldwide, it has generated several petabytes of data and billions of documents in its file shares.

With emails being one of the most commonly produced forms of communication in today's workplace, it is easy to accumulate masses of messages and files without proper retention policies and records management in place.

Every day, employees collaborate in file shares, creating massive amounts of data. Finding a way to manage that data is critical to having reliable eDiscovery and records management within the enterprise.

Is your organization ready for the future? This case study follows one organization that realized their rapid expansion and new impending regulations were too much for their legacy solution to handle.

Finding an enterprise ready archiving solution that could meet industry compliance standards was a challenge for this insurance industry giant. ZL UA met the challenge. When they needed to archive and manage three petabytes of data, ZL UA was there again.

Investment banking firms face some of the toughest regulations ranging, so one investment banking firm wanted a compliance solution powerful enough that even regulators would trust it. ZL UA rose to their challenge, and now they say, “similar to the old saying that an apple a day keeps the doctor away, for us ZL Technologies keeps the regulators away.”

Only a flexible and scalable tool can handle the rapid expansion and stringent regulations found in most major industries. This state utility firm utilizes ZL UA to perform advanced eDiscovery and compliance in today's data environment, while also ensuring their solution would be future-proofed for a changing regulatory landscape down the road.

A Fortune 500 company sought a solution for ECA, search, preservation, and collection of documents for eDiscovery. This corporation is in a highly litigated industry and is often engaged in several lawsuits at once concerning its new and existing products and services.

International banks must meet multiple compliance requirements globally. Having a solution that can meet the checkerboard of regulations around the world provides much needed control and simplicity to the complex web of regulations. This leading international bank started their story with ZL Technologies with a small compliance deployment in the Americas. Now ZL Technologies has established their global archiving standard.

The government turned to ZL when they needed help with governance. After switching their email platform to Gmail, The National Archives & Records Administration (NARA) needed an email archiving solution that met the Department of Defense (DoD) 5015.2 standard. Now NARA uses ZL UA for their cloud-based records management, creating a records management standard for all federal agencies.

This top 5 bank saw data proliferation typical in a large-scale enterprise. With 10+ million emails per day and over 10 billion documents, they needed to find a way to manage all this data for regulatory and compliance requirements. ZL UA provided this bank the comprehensive information governance it needed to take control of all the unstructured data in their organization.

Migrating from multiple legacy systems can be a difficult proposition. Will everything vital be transferred? Will anything have to leave the premise? Will workflows be interrupted during the migrations? Will the new system work as expected?

New and continuing developments in the information management landscape require organizations to manage all the data in their enterprise both on premise and in the cloud. ZL’s versatile and powerful file analysis and management tools enable organizations, no matter how large, to analyze, search, and manage enterprise file sources from a single platform.

ZL Technologies has partnered with Microsoft Azure to offer a selection of versatile cloud-based information management models. Using ZL’s cloud solutions, organizations can reduce costs and resources associated with maintaining their own servers while taking advantage of the many benefits of the cloud. 20 years of expertise in building the most scalable architecture available has led to a fully elastic platform that enables organizations to optimize resources and dramatically reduce cloud costs.

ZL GDPR Solutions enable organizations to analyze, search and act on personal data in enterprise repositories from a single platform. ZL's policy engine leverages metadata and content analysis to identify and remediate personal data. Built to handle billions of documents and virtually any data sources, ZL GDPR Solutions makes searching and managing data silos individually a thing of the past.

ZL UA for Compliance offers unparalleled control over enterprise data. Fully equipped with a highly customizable lexical engine, it allows users to specify the criteria for incompliant emails and remain compliant with any regulation. As companies adapt to the changing compliance landscape, they need a compliance solution that is versatile enough to adapt with them.

ZL UA is a comprehensive information governance platform built specifi¬cally to meet the demands of the large enterprise. Better performance comes from better architecture; with no data silos and no code stitched together via product acquisitions, ZL UA is unparalleled in its scalability and granular control of enterprise unstructured content.

The world of data is rapidly expanding, and so is the role of the records professional. Items traditionally regarded as non-records now often play a role similar to their record counterparts, and the lines between the distinctions are blurring. Traditional records tools are left unable to meet the demands of enterprise-wide information management.

As General Data Protection Regulation went into effect on May 25, organizations that manage EU resident data are required to swiftly respond to Subject Access Requests—an individual’s request for access to or deletion of their personal data.

GDPR compliance is an ongoing effort that continues indefinitely after its commencement in May 2018.

Microsoft set out in Office 365 to provide a robust set of communications, collaboration, security, archiving and other capabilities at a range of reasonable price points –they have succeeded and they continue to build on that success.However, because Microsoft never set out to include every possible feature, function and capability in Office 365 –instead offering only a strong foundation of capabilities –third-party solutions are necessary for mid-sized and large organizations that have requirements that go beyond the intended scope of the various Office 365 plans.

GDPR (General Data Protection Regulation) was enforced in May 25, 2018. Any organization that controls or processes data on people living in the European Union are affected by this regulation, and data governance policies must be adopted and implemented to meet the demands for greater transparency and data subject requests.

The result of poor file management is the in ability to locate, identify, and classify information, poor data governance, and excessive storage costs. File analysis cannot be a one-time or occasional exercise, it must be an ongoing process in order to have an effective impact on all relevant stakeholders in the organization.

Today's companies face many problems that come with the exponential increase in data, like disconnected silos and disjointed retention. By having a unified information governance platform that can manage the "data lake" many of these problems can be avoided.

Dark data—the unmanaged and un-monetized hidden data of an enterprise—can be a source of opportunity, but without understanding can erode profits or even present regulatory or legal threats. Discover what redundant, obsolete, or trivial data is and how it can undermine your bottom line.

ZL's Compliance Manager's Pre-Review and Advanced Sampling modules provide features that allow for the advanced granularity and reliability needed to achieve both of these goals.

As part of a sound archiving solution, an enterprise must have access to all of their ESI. But there is a significant difference between unified and integrated archiving solutions and there can be a number of serious consequences for large organizations when archiving is not unified.

Topics covered in this webinar include:

• Unexpected challenges of GDPR
• Getting executive buy in for additional full-time staff or consultants
• Obstacles with third party providers

Topics covered in this webinar include:

• RIM becoming the cornerstone of the EDRM
• Further opportunities presented by new regulations
• How to navigate interdepartmental relationships

Topics covered in this webinar include:

• Explore how to identify and manage high-risk areas that contain volumes of personal data
• Learn how to implement more efficient and defensible processes for responding to subject access requests
• Establish a long-term framework for proactive information governance

Topics covered in this webinar include:

• Breakdown of the upcoming General Data Protection Regulation that is applicable to any organization or entity that harbors EU residents' data
• Best practices for identifying sensitive data and keeping good file share hygiene
• Tips for evaluating your current enterprise's unstructured data compliance strategies

Topics covered in this webinar include:

• An O365 customer’s perspective on the product, including product impacts and recommendations for other organizations
• Why O365 needs an additional archiving product, and cannot be a standalone information governance solution
• Tips for those looking to move to O365 or for those already using the product

Topics covered in this webinar include:

• Revise your current strategy to balance costs between in-house counsel and outside counsel
• Avoid unnecessary heavy-lifting by leveraging technology to help with metadata reporting, hit counts, and search
• Bring ECA into the data lake and seize the power of live data
• Eliminate the transaction costs associated with data movement

Topics covered in this webinar include:

• List common drivers for migrating to Office 365
• Utilize five critical questions to describe the primary risks triggered by challenges in governing Office 365 content
• Identify mitigation tactics that enable capture of benefits while mitigating business risk
• Define key considerations for managing legacy data in the transition to Office 365

Topics covered in this webinar include:

• How to get a file analysis project off the ground
• How to build a long term strategy for information governance
• Four key things to consider when developing a file analysis project
• How a good file analysis strategy allows users to discover, classify, and take policy-based action on dark data

Topics covered in this webinar include:

• The first 3 steps you can take to get your file cleanup project started
• The top challenges organizations face
• How other organizations are managing their file shares
• Pitfalls to avoid when starting a new project

Topics covered in this webinar include:

• Best practices to protect against the risks data breaches pose to file shares
• How to address security concerns in your file cleanup and analysis project
• Methods to identify “sensitive information” such as PII, PCI, PHI etc.
• Move-forward policies for “sensitive information”