As you’re reading this, our editing team is probably ready to kill me for being so late turning this blog post in. To be fair, I’m usually late with these, but this time I have a pretty good excuse. No, really. I just moved across the country from California to North Carolina – approximately 2,700 miles – and I haven’t fully settled in just yet.
Full disclosure: I’m originally from North Carolina. I grew up here and I went to school here, but I haven’t lived here for several years, and there is a lot more adjusting than I had anticipated. The two key things I noticed over my first weekend back: (1) I started to feel myself getting sick, and (2) I couldn’t find any of my stuff.
I pride myself on never losing things. Sure, I’ll absent-mindedly forget a meeting from time to time, but I never misplace my wallet or keys. So you can imagine how frustrating it was when I realized that among my missing things were a couple key pieces of government-issued identification. I needed to get a North Carolina driver’s license and I technically couldn’t even prove who I was. But that’s the reality of moving things from one place to another: sometimes things get lost.
Now, it’s never fun to get sick or feel under the weather, but when you have to make trips to government offices to replace important documents that prove your identity, it’s that much worse. Even though I’m a native North Carolinian, my body is use to the California air (for better or worse), the California pollen (for better or worse) and the California temperatures (for better). I wasn’t yet adjusted to the different plants out here or the cold Marches, and my body couldn’t handle it.
Luckily for me, there are established and manageable ways of resolving those moving issues: I can visit whichever government agency I need to recoup my information, and I can take pharmaceuticals to help manage my allergy symptoms. Unfortunately, that is rarely true when moving data from place to place. And I don’t mean shipping a hard drive from Philadelphia to New York. The places I’m talking about are virtual, logical places. I’m talking about moving data captured in Application X to be searched on in Application Y. It’s much more difficult in practice than in theory.
The reality is your risk of data loss goes up by leaps and bounds if you’re moving data across applications. Whether it’s moving emails from email archive into an eDiscovery review platform, or moving records from an ECM to an analytics platform, you’re risking data loss and corruption by placing that data in transit. And yet we still do it. We still think we need to move data from one platform to the next as we move through the EDRM, or we need to move this email into another system entirely if it is deemed to be a record.
Even if we move the data completely, with no data loss, we have to face the risk that we could have rendering issues, classification issues, association issues, and – gulp – integrity issues if there is any sort of discrepancy between the metadata schemas in Application X and Application Y. Just like my allergies got to me shortly after my move, data will endure some hiccups (or sneezes, rather?) if it is conformed to the schema of one application and then attempted to be moved to a different schema.
The truth is that moving your data is no longer a necessary risk. ZL has been working for years to ensure that organizations like yours don’t have to take that risk. Ask our team how we can help your organization, like we have helped many others, perform electronic records management, eDiscovery, and/or regulatory compliance supervision without ever having to move your data. Capture it, act on it, save it, and delete it; all without moving it out of ZL’s Unified Archive® software.
Soon, we’ll be changing the game for big data analytics, too. You’re not going to want to miss that.
But in the meantime, think about the last time you moved. Was it a hassle? Did you unexpectedly lose stuff? When you’re constantly shuffling data between mismatched applications and data schemas, the situation is similar. Just hope that your data doesn’t suffer from any allergies.