I think I speak for a lot of current and former college students in my generation when I say that if it wasn’t for ratemyprofessor.com, college would be a lot harder than it was.
The website was coveted when it came to scheduling classes for the next semester, because it offered the holy grail of metrics when it comes to choosing classes: difficulty. With just a single number, you know beforehand if the class you’re thinking about signing up for requires a genius level IQ, or maybe one you can skip once a month (okay, twice). At a glance, it essentially gave you just enough information to know if you should take a class or steer clear of it.
Sometimes, though, it wasn’t perfect. Turns out you got yourself in wayyyyy over your head with that philosophy class, because that one metric just wasn’t giving you the full story. Projects upon projects, tests worth 50 percent of your grade, and a strict missed class policy (always read the fine print) all are information we wish we could have seen before taking the class.
In these situations, I found myself asking one question over and over again: Why doesn’t the professor post the syllabus online so I can know EXACTLY what I’m getting myself into? It doesn’t seem like that crazy of an ask, but somehow the syllabi aren’t available till after that first day of classes, when it’s a bit too late.
But it doesn’t have to be that way when it comes to cleaning up enterprise file shares. Sure, it’s nice to use metadata scans to get a very broad view of what you have in file shares, but that broad view doesn’t give you the whole story. Sometimes that’s all you need to make a decision, but sometimes you need more than that. Sometimes you need that syllabus.
That’s where content analysis comes in. Content analysis gives companies the ability to get more than metadata, get beyond simple data points like last accessed date, ownership or size, and get into the text of the file. This offers the ability to identify documents with sensitive or private information, something metadata alone cannot guarantee.
In hindsight, we all could have benefitted from getting a nice long look at a syllabus before stepping foot in that class room. We don’t have to make that same mistake with file analysis. Do yourself a favor and find out EXACTLY what is in those pesky file shares before taking the next step on them.